2020 IEEE International Conference on Visual Communications and Image Processing (VCIP)

December 1 – 4, 2020, Virtual Conference

Author Guidelines

Instructions for Regular Papers

1. General Requirements for Authors

Papers must be submitted in final, publishable form before the submission deadline listed in the important dates. The submitted paper should be blind (none of the authors affiliations or names should be included or disclosed in the submitted paper).The contents of submitted papers must not have been previously published (or accepted for publication) in substantially similar form. Furthermore, the contents of submitted papers must not significantly overlap with the content of any paper currently under review or that will be submitted during the VCIP 2020 review period to any of the following: another conference, a workshop, or a journal. The VCIP 2020 Committee retains the right to exclude any papers in violation of these requirements.

Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. The paper MUST be registered before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program.

2. Formatting the Paper

Submitted papers may be up to 4 pages in length. Please ensure your paper is BLIND (none of the authors affiliations or names should be included or disclosed in the submitted paper). Prepare your submission using the IEEE manuscript templates provided below. Please use the Microsoft Word A4 template or the LaTeX template in conference A4 mode (Start with the conference template file bare_conf.tex and configure the output document with the line \documentclass[conference,a4paper]{IEEEtran} ).

3. Online Submission
  • File Format. All submissions must be made electronically as a PDF file. The submitted PDF file must adhere to the following constraints: Adobe document protection or document security must be disabled, the document must be in first-page-first order, and all fonts must be embedded in the PDF file.
  • File Size Limit. Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, contact the Program Chairs.
  • Submission Website. https://cmt3.research.microsoft.com/VCIP2020

4. Online Review Process

Your submitted paper will be visually inspected by a member of the technical program committee to assure that the document is readable and meets all formatting requirements. If errors are detected in your submitted file, you will be contacted to resolve the issue. If your paper passes inspection, it will be entered into the review process. At least two members of the technical program committee will review each submitted paper and rate it according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference.

5. Notification of Acceptance and Important Dates

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The notification email will include comments from the reviewers. The short amount of time between paper acceptance decisions and the beginning of the publication process does not allow for a two-way discourse between the authors and the reviewers of a paper.

  • Main Conference Paper Submission : 22 June 2020
  • Author Notification : 30 August 2020
  • Submission of Camera Ready Papers : 21 September 2020

6. Preparation of Camera Ready Papers

Please follow the instructions here to validate and submit your final camera-ready paper and IEEE copyright form. Both files must be uploaded to the VCIP 2020 CMT site by September 21, 2020.